Communications support

About P4I 

Partnerships for Infrastructure (P4I) is an Australian Government initiative partnering with Southeast Asia to drive sustainable, inclusive, and resilient growth through quality infrastructure. P4I partners with Cambodia, Indonesia, Laos, Malaysia, Philippines, Thailand, Timor-Leste, Vietnam and the Association of Southeast Asian Nations (ASEAN). 

P4I works with partners to strengthen infrastructure decision-making and practice across the transport, energy, utilities and telecommunications sectors. P4I’s focus is on the early stages of the infrastructure lifecycle, including planning and prioritisation, financing strategy, and procurement. 

The four main services offered by P4I are linkages with Australian government agencies and other institutions, technical and policy advice, infrastructure project advice and knowledge-sharing and learning.  

As the foundation of quality infrastructure, P4I also integrates gender equality, disability, and social inclusion, and disaster risk reduction and climate change considerations into all activities. 

Delivered through a single team, P4I is led by the Australian Department of Foreign Affairs and Trade (DFAT) in collaboration with Ernst & Young, Adam Smith International, The Asia Foundation and Ninti One. P4I has a head office in Bangkok, with other staff located around the region.

Scope of Work 

Individual communications specialists or companies will form a panel of experts and be engaged on an ad-hoc basis to support P4I with writing, copy-editing, and designing a range of publications, reporting products, and event materials. Support will be requested by Performance and Knowledge team members, with specific requirements outlined in a Tasking Note.

Responsibilities 

A communications expert or communications company is required to deliver the following: 

• Develop a series of factsheets, case studies, policy briefs, report summaries etc, with publication types to be confirmed by the Knowledge and Performance team. Support will include drafting text, document layouts and design. 
• Edit various documents and publications, including proofreading, copy editing and sub-editing. This may include structural edits, fact checking and partial re-writing. The Australian Government Style Manual should be followed, particularly in terms of writing, grammar, structure and referencing of sources. 
• Support ad-hoc digital and design services requested by the Performance and Knowledge team, including document and report layouts, invitations, signage, presentations, infographics, short videos and other design tasks as required. 
• Adhere to Australian Government and P4I style guidelines, branding requirements, using agreed logos, colours, fonts, and visual imagery. 
• Liaise with Performance and Knowledge team members to develop products and content, including Communications, Knowledge and Learning, Monitoring and Evaluation, and Operations. 

Please note, P4I is committed to gender equality, disability and social inclusion. For this reason, all content and materials should represent the different nationalities of Southeast Asia and include language, imagery or graphics conveying equal representation of women and men, and vulnerable and marginalised peoples where possible. Designs and content should also be accessible for visually impaired persons, with appropriate fonts, colours and contrast. 

Application Instructions 

When applying, please include the following information: 

1. A brief cover letter that speaks to suitability for the role, outlining experience, capabilities and qualifications relevant to the tender scope of works (1 page maximum). 
2. Company name or individual details, with CV of relevant works (2-pages maximum). If an organisation or company, please include organisation name, the names of specialists being nominated with CVs. 
3. A portfolio or examples related to the scope of work. 
4. Daily rates and/or estimated rates or hourly costs (using AUD currency) for the following (if applicable): 
   
   1. 2-page case study writing and design layout
   2. 60-page P4I report editing and layout, including cover page design
   3. 20-slide PowerPoint presentation layout 
   4. A3-size infographic on P4I reporting data 
   5. 900 W x 600 H pixel e-Invitation to a P4I event 
   6. Facebook and LinkedIn social media card/s promoting a P4I event
5. Names and contact details of three referees.

Please submit applications and queries about the tender via email to the P4I Procurement Manager at tenders@partnershipsforinfrastructure.org. 

Applications must be submitted by 11:59pm (Bangkok time) on 12 February 2024.

Due to the high volume of applications for P4I positions, only short-listed companies will be contacted.